SHAREHOLDER AND UBO
DATA PRIVACY NOTICE
The “Company” hereby means UAB “AviationCV.com”, company number 302615625, address: Dariaus ir Gireno 21A, Vilnius, Lithuania.
The Company collects and processes certain personal data provided by you or on your behalf from third parties, (e.g., share registrars and brokers), and which relates to you as an individual shareholder of the Company or an ultimate owner (also called ultimate beneficiary, owner beneficial owner, UBO) of it or its direct shareholders. The personal data processed in this fashion could also relate to you if you are an officer or director of a corporate shareholder of the Company.
The Company processes such personal data in its capacity as a data controller for the provisions of the General Data Protection Regulation (EU) 2016/679) (“GDPR“), and determines how and why your personal data will be processed.
The purpose of this notice is to provide you with more information in relation to the processing of your personal data, and your rights in connection with that personal data.
What personal data is processed?
The Company collects certain personal data of its registered individual shareholders or ultimate beneficial owners, also personal data of officers or directors of corporate shareholders of the Company, which may include the following types of data:
How we will use your personal data?
The personal data we collect will be held and processed for the following purposes:
The legal basis for doing so
To manage your shareholder interest in Company
To check your identity and the validity of documents in order to keep the shareholder register up-to-date
To check your identity and the validity of documents in order to be compliant with anti-money laundering and counter terrorist financing regulations. Also providing information for know your customer (or similar) procedures at the request of third parties (e.g. banks, stock exchanges, etc.)
To allow you to exercise your rights as a shareholder in accordance with our Articles of Association and applicable laws
To communicate with you about shareholder related information for legal, regulatory and servicing purposes. This includes information on shareholder payments, shareholder resolutions, the annual report and accounts, Notice of our Annual General Meeting and any other relevant information that relates to your shareholding in the Company
To meet responsibilities we have to the tax authority, law enforcement, or otherwise meet our legal responsibilities
To identify, issue or resolve legal claims
How long do we store your personal data?
Personal data is only processed for as long as it is necessary in order to fulfil the purpose of the processing, or as long as the Company is required to store such data by law. The data is erased when you cease to be a shareholder in the Company. However, as mentioned, certain data is stored for a longer period of time when required by law, including company, securities and tax legislation.
To whom do we disclose your personal data?
Your personal data may be disclosed to a third party if required by law, regulations or an official decision by a relevant authority or who work with us to help deliver our services, in order to fulfil our legal obligations or at your request, under the following circumstances:
In some circumstances the Company may transfer your personal data to third parties or group companies in a country (including your country of residence) other than the country in which the data was collected. When we transfer your personal data to a different country, we will take steps to ensure that such data transfers comply with applicable laws. For example, if we transfer personal data from the European Economic Area (EEA) to a country outside it, we will implement an appropriate or suitable data transfer safeguards and the means or taking other measures to provide an adequate level of protection under EU law.
We guarantee the implementation of these rights and the provision of any related information at your request or in case of your query:
- know (be informed) about the processing of your personal data;
- to get access to your personal data which is processed by the Data Controller;
- request correction or addition, adjustment of your inaccurate, incomplete personal data;
- require the destruction of personal data when it is no longer necessary for the purposes for which they were collected;
- request the destruction of personal data if it is processed illegally or when you withdraw your consent to the processing of personal data or do not give such consent, when is necessary;
- disagree with the processing of personal data or withdraw the previously agreed consent;
- request to provide, if technically possible, the provision of your personal data in an easily readable format according to your consent or for the purpose of performing the contract, or request the transfer of data to another data controller.
If you consider that our processing of your personal data does not comply with the Data Protection legislation, you are also entitled to lodge a complaint with the Supervisory authority (https://edpb.europa.eu/about-edpb/board/members_en).
You have legal rights under data protection laws in relation to your personal data. We may ask you for proof of identity when making a request to exercise any of these rights. We do this to ensure we only disclose information where we know we are dealing with the right individual for ensuring the rights of data subject.
We will not ask for a fee, unless we think your request is unfounded, repetitive or excessive. Where a fee is necessary, we will inform you before proceeding with your request.
We aim to respond to all valid data subject’s requests regarding processing of it’s personal data within one month. It may however take us longer if the request is complicated or you have made several requests. To speed up our response, we may ask you to provide more detail about what you want to receive or are concerned about.
We may not always be able to do what you have asked, for example if it would impact the duty of confidentiality we owe to others, if it falls within inside dealing limitations, restrictions by law or if we are otherwise legally entitled to deal with the request in a different way.
If you have any questions about our Privacy Notice or if you would like more information on your rights, or want to exercise them, you can send an email to email@example.com.
The Data Protection Officer: firstname.lastname@example.org
We may change this Privacy Notice from time to time. We encourage you to review this Privacy Notice periodically.