Privacy policy

WHO ARE WE AND HOW YOU CAN CONTACT US

Contact details of the Data Controller:  UAB AviationCV.com, number of legal entity 302615625, address Dariaus ir Girėno str.. 21, 02189 Vilnius, Lithuania, e-mail address privacy@aerotime.aero (hereinafter “We”, “Ours”, “Company”) process the personal data of the users of it’s services, visitors of managed websites (www.aviationcv.com, www.aerotime.aero, (hereinafter – the Websites), individuals who have been active on its social media accounts, persons participating in the campaigns and content creation organized by the Company, persons who have agreed to receive it’s marketing messages, promotions and other outreach activities (hereinafter – you, your) personal data in accordance with the provisions of the legal acts regulating the legal protection of personal data and applying the highest technical and legal standards of protection and taking all necessary measures to prevent possible breaches of personal data protection. This Privacy Policy (hereinafter referred to as the “Privacy Policy“) sets out the basic rules for the collection, processing and storage of your personal data and other information related to you, the scope, purposes, sources, recipients of your personal data and your rights as a personal data subject and other important aspects of your use of the Company’s services. This information is important, so we hope you will read it carefully.

As used in this Privacy Policy, the term “personal data” (the “Personal Data”) means any information about you relating to you as a natural person, a data subject whose identity is known or can be directly or indirectly identified through the use of certain data (e.g. name, surname, personal identification number, address, telephone number, etc.).

In processing the personal data, we responsibly comply to the regulation No 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”), the Republic of Lithuania Law on the Legal Protection of Personal Data, the Republic of Lithuania Law on Electronic Communications  and other directly applicable legal acts regulating the protection of personal data, as well as instructions from competent authorities.

In the event that you provide us with personal information other than your own (for example, identifying another person as a beneficiary), please inform them of this Privacy Policy and its contents.

If the user of the services is a legal entity, this Privacy Policy applies to natural persons whose personal data is transferred to us by a legal entity. The user must duly comply with Art. 14 of the GDPR. to inform data subjects (managers, beneficiaries, representatives, etc.) about the transfer of their personal data to the Company.

If you have any questions regarding this Privacy Policy or requests regarding the processing of your personal data, please contact us by email: privacy@aerotime.aero.

By visiting the Company’s websites and / or using the information contained therein and / or our services, you acknowledge and confirm that you have read and understood this Privacy Policy.

TO WHOM THE PRIVACY POLICY APPLIES

This Privacy Policy applies to all ours Websites and any service provided by the Company or other activities of the Company where personal data is being processed.

The terms and conditions of the Privacy Policy apply to you every time you access the content and/or the service we provide, regardless of which device (computer, cell phone, tablet, TV, etc.) you are using.

This Privacy Policy does not apply to links to other entities websites provided on our websites; therefore, we recommend that you read the personal data processing rules applied on such websites.

WHAT PRINCIPLES DO WE COMPLY TO?

When processing your personal data, we:

WHAT PERSONAL DATA, FOR WHAT PURPOSE AND BASIS DO WE PROCESS

The purpose of the processing of personal data. Why we process personal data?The categories of processed personal data. What kind of categories of personal data we process?On what legal basis do we process personal data?The period of processing
Administering of our WebsitesWhen you visit our Websites, data about your browsing on the Websites is collected using cookies. We use necessary / technical cookies to ensure the proper functioning of the Websites and / or other third-party cookies in order to improve your browsing experience (i.e. to consider your needs, to continuously improve the Websites and to make offers that suit your interests)Data using cookies and similar technologies related to Internet browsing, etc. are collected (processed) in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consent (except for necessary cookies)You can find more information about cookies and their storage terms in the Cookies Policy on our Websites
Providing you with news, promotions and  informationWe process the following personal data: your name, surname, email address, phone number, company name. If you agree to subscribe or otherwise receive our newsletter, we will use your email address for general and / or individual marketing and we will contact you for these purposes. The information collected will only be used for direct marketing. When submitting joint marketing offers, you will be sent general information that we will share with all our customers. In some cases, when we want to send to you personalized marketing information, we might use additional data for this purpose, such as your age, your job position, your companies’ locationPersonal Data for direct marketing is processed in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consent or Article 6 Part 1. f) of the GDPR, i. e. our legitimate interest to offer you a similar goods/services to ones you have purchased / used from us and to get your feedback about purchased goods/servicesYour data will be used for direct marketing purposes for 3 years after your consent is obtained or until you withdraw your consent. We consider you to be our customer: 
– 3 years after you used our service
Providing you with commercial offersWe might process name, surname, company, position, contact detailsPersonal Data is processed in accordance with Article 6 Part 1. f) of the GDPR, i. e. our legitimate interest to offer advisory, recruitment, event, media and content servicesCollected data will be stored for 6 months if no business relations agreed
Responding to your general enquiriesOur Websites provide contacts where you can contact us to consult us on issues that concern you. We will accept, review and respond to all your messages. If you contact us by e-mail, regular mail, using the contact form function on our Websites or social networks, we will process the following Personal Data of yours: your name, surname, e-mail, phone number, postal address, company and position (if applicable) and the text of the correspondence and / or attached documents as well as any other information you provide to us on the Websites or social networks or in any other way. This data will be processed for the administration of your enquiry. Please note that we may need to contact you by mail, email, so be sure to notify us of any changes to your Personal DataAll Personal Data you provide when communicating with us is used only for the above purposes and to view messages and to administer (manage) communication flows and provide you with a response. We will process the said Personal Data in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consent, which you express by contacting us by e-mail, mail, contact form on our Websites or social networksCommunication with you will be handled until the enquiry is fully processed and stored for 3 months from the date of the last communication with you 
Selection of candidates for employeesWe process name, surname, address, e-mail address, telephone number, education, additional qualifications, work experience, etc. information voluntarily provided by the candidateCollection and use of data are based on your consent (Art. 6 (1) (a) of the GDPR). 3 months or until withdrawal of consent
Sending you important communication regarding the WebsitesIf you register on our Websites, we will send you emails and messages via the Website’s messaging system for the purpose of providing important notifications such as Terms of Use, Privacy Policy changesLegal basis for the collection and use of data is the performance of a contract (compliance with our Terms of Use) to which you are party (Art. 6 (1) (b) of the GDPR) and compliance with the legal obligations to which AviationCV.com is subject (Art. 6 (1) (c) of the GDPR)We will process your Personal Data collected for this purpose during the use of your account
Registration on our Websites using third parties account detailsIf you register using your Google Ireland Ltd. (Ireland), Google LLC (USA) (“Google”), Meta Platforms Ireland Ltd. (Ireland), Meta Platforms, Inc. (USA) (“Facebook”), Twitter Inc. (USA or LinkedIn (USA) account or later on decide to connect your Google, Facebook, Twitter or LinkedIn account to your www.aviationcv.com or www.aerotime.aero account, you will be transferred from our Platform to the website of Google, Facebook, Twitter or LinkedIn and asked to enter the log-in details for your Google, Facebook, Twitter or LinkedIn account.The data we obtain from Google, Facebook, Twitter or LinkedIn will be used to set up your account (full name, email address, account ID, profile photo when applicable). This means that we will use the member name of your Google, Facebook, Twitter or LinkedIn account as the member name for your account. Other data obtained from Google, Facebook, Twitter or LinkedIn will not be visible on the Platform.Collection and use of data are based on your consent (Art. 6 (1) (a) of the GDPR). We collect and use your personal data for this purpose until the deactivation of your Website account or for 3 years of inactivity on your account
Administering your www.aerotime.aero account, publishing informational articles and providing you with the servicesUsing additional services provided by the Company via www.aerotime.aero Website requires you to create a personal account. For this reason, we may ask you to provide us with the Personal Data to be used to contact or identify you: your name, surname, e-mail. After creating an account and using our services We process information on published articles (name of the article, date of publication, reviews collected), any other data you voluntary submit when creating a profile (such as your image, description of yourself)  To manage your registration as a user of the Website, we will process all Personal Data you provide only for the above purposes. We will process the said Personal Data in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consent, which you express by submitting and entering any voluntary information on the Website; and b) in order to conclude and / or perform a contract concluded with the data subject. Terms of Use of our Website is considered to be a contract in a meaning of this Privacy Policy To administer your account, provide and maintain our service on the Website to you as a registered user, including to monitor the usage of our service, your Personal Data is processed in accordance with Article 6 Part 1. b) of the GDPR, i. e. in order to conclude and / or perform a contract concluded with the data subject; and f), i. e. our legitimate interest to keep our services up-to-date, safe and free of errors, including implementation of new features and versionsWe will delete your account and other related information to your account on our Website after 3 years of inactivity on your account
 Administering your www.aviationcv.com account and  informing the candidate about the potential jobs Your name, surname, contact data, year and month of birth, work permit, visa and information related to these documents, licences or certificates of qualification related to the specifics of the work, information about and references from former workplaces and work experience, education information   To manage your registration as a user of the Website, we will process all Personal Data you provide only for the above purposes. We will process the said Personal Data in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consent, which you express by submitting and entering any voluntary information on the Website; and b) in order to conclude and / or perform a contract concluded with the data subject. Terms of Use of our Website is considered to be a contract in a meaning of this Privacy Policy To administer your account, provide and maintain our service on the Website to you as a registered user, including to monitor the usage of our service, your Personal Data is processed in accordance with Article 6 Part 1. b) of the GDPR, i. e. in order to conclude and / or perform a contract concluded with the data subject; and f), i. e. our legitimate interest to keep our services up-to-date, safe and free of errors, including implementation of new features and versionsWe will delete your account and other related information to your account on our Website after 3 years of inactivity on your account
 Introducing and presenting a potential candidate to the prospective employersYour name, surname, contact data, year and month of birth, work permit, visa and information related to these documents, licences or certificates of qualification related to the specifics of the work, information about and references from former workplaces and work experience, education information and other necessary information depending on a particular positionWe will process the said Personal Data in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consent, which is provided by you at the time of creation of your www.aviationcv.com account or when you submit the application and CV for open positionsWe will process your personal data during the recruitment process and 2 months after it.If you are unsuccessful in your application with us (or if you reject the position), but you would like to be in the database of the candidates, under your separate consent the personal data will be stored for 2 years from receiving the consent.
For the purpose of registration for the recruitment event or career showYour name, surname, email address, telephone number, name of the company represented, job title, other information provided by you that we might need for the provision of servicesWe will process the said Personal Data in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consent, which you express by submitting the registration form onlineYour data will be deleted once the event is completed
Client Verification and Onboarding ProcedureWe process the following personal data: full names, date of births, other identification details (citizenship, copies of passport/ ID, proof of living address, bank information, contact details, source of wealth/ funds) of the members of the Board of Directors, directors and secretaries (e.g., CEO, COO, CFO, Deputies, Heads of departments), persons assigned to represent the Party, shareholders with more than 25 % ownership and ultimate beneficial owners, client’s declarations’ data regarding compliance with trade restrictions and sanctionsPersonal Data for Client Verification and Onboarding Procedure is processed in accordance with Article 6 Part 1. f) of the GDPR, i. e. our legitimate interest to fulfill the requirements for money laundering and financing terrorism prevention, prevention of corruption, bribery and fraud, international, US, UK sanctions (restrictions), to verify the liability of the partiesWe will process the Personal Data collected for this purpose for 5 years
Concluding contracts with contractorsWe may process name, surname, contact information, position, signature, other information required for negotiations, concluding and performing of contractsWe will process this Personal Data of yours in accordance with Article 6 Part 1. b) of the GDPR, i. e. to conclude a contract with you and perform it, as well as Article 6 Part 1. c) of the GDPR., i. e. we are subject to a legal obligation to keep contracts and accounting documents and Article 6 Part 1. f) of the GDPR, i. e. our legitimate interest in asserting and / or defending our legal claims (where applicable)We will process the Personal Data collected for this purpose for 10 years
Talent acquisition for campaigns, content creation, collaborations, Award recipientsWe may process name, surname, contact information, image, other information provided by talents participating in campaigns, interviews, collaborations, Aviation Achievement Award  recipientsWe will process the said Personal Data in accordance with Article 6 Part 1. a) of the GDPR, i. e. with your consentWe collect and use your personal data for this purpose as long as there is the continuity of our business

If you do not provide personal data, the provision of which to the Company is necessary to ensure compliance with the requirements of legal acts and / or the conclusion and / or performance of the contract, we will not be able to provide you with services or conclude another transaction.

DIRECT MARKETING, PROMOTIONS AND OTHER OUTREACH ACTIVITIES

Direct Marketing, promotions and other outreach activities of UAB „AviationCV.com“ include AeroTime Recruitment, AeroTime Events, AeroTime Pilot Training, AeroTime Advisory, AeroTime Content and AeroTime News products and services. 

All UAB „AviationCV.com“ products and services has special offers and product-related information that users will be notified by the email. In Example we are sending events invitations, job offers and newsletters on various AeroTime Hub services, as well other information.

For direct marketing, promotions and other outreach activities purpose, we process your personal data in the following cases:

With your expressed consent you agree to receive direct marketing messages, newsletters, promotions and other outreach activities from UAB AviationCV.com containing the information of UAB AviationCV.com and its affiliates, partners and clients about their services, products, invitation to event. Your data will be used for direct marketing, promotions and other outreach activities purposes for 3 years after your consent is obtained or until you withdraw your consent.

Please note that your Personal Data is safe with us and none of it will be transferred to these affiliates, partners and/or clients. In this case we act as an advertising agency and only provide advertising and marketing services to our partners and clients (in a form of sending newsletter with their provided information).

If you are our customer who is using our services and have not objected to receive UAB AviationCV.com direct marketing communications, promotions and other outreach activities we will send you information regarding goods and services that are similar to the services provided or purchased to you. In this case your data will be used for direct marketing purposes, promotions and other outreach activities for as long as you are our customer or until you refuse such processing.

We consider you to be our registered user:

For direct marketing purpose, promotions and other outreach activities we process your Personal Data which is described in part “WHAT PERSONAL DATA, FOR WHAT PURPOSE AND BASIS DO WE PROCESS” of this Privacy Policy. With you expressed consent to receive direct marketing messages, newsletters, promotions and other outreach activities you subscribe, you agree to receive our news about new services, products, invitations to events etc.

We inform you that Visitors may at any time refuse our newsletters or other promotional messages by clicking on a link to this in our outgoing newsletters and/or messages.

HOW WE PROCESS YOUR PERSONAL DATA

Our use of your personal data will always have a lawful basis. Most commonly, we use your personal data:

HOW LONG WE WILL RETAIN YOUR PERSONAL DATA

We will retain your personal data for as long as necessary to achieve and fulfil the purposes set out in this Privacy Policy, taking into account the nature of the services provided to you and the contracts you enter into, unless longer storage of personal data and related documents is required by applicable laws and regulations or is required for the defence of the Data Controller’s legitimate interests in judicial, other public institutions etc.

We ensure and take all necessary measures to avoid storing outdated or unnecessary personal data about You and to keep Your personal data up-to-date and accurate. You may find retention periods of your Personal Data in part “WHAT PERSONAL DATA, FOR WHAT PURPOSE AND BASIS DO WE PROCESS” of this Privacy Policy.

HOW DO WE PROTECT YOUR DATA?

We responsibly implement appropriate organisational and technical personal data security measures intended for the protection of personal data against accidental or unlawful destruction, alteration and disclosure as well as against any other unlawful processing. The security measures we implement include the protection of personnel, information, IT infrastructure, internal and public networks as well as office buildings and technical equipment.

In the event of personal data breach of security that could seriously jeopardise your rights or freedoms and determine the circumstances with which unauthorised access to personal data has been obtained, we will immediately inform you about it.

TO WHOM IS YOUR DATA ARE DISCLOSED

We may share some of your personal data with the following categories of third parties:

DATA TRANSFER OUTSIDE THE EUROPEAN ECONOMIC AREA

As a general rule, your personal data will be processed in the countries of the European Economic Area (hereinafter – EEA). However, in certain cases, your personal data may be transferred to non-EEA countries. Please note that in non-EEA states, personal data may be subject to less protection than within the EEA, but we carefully evaluate the conditions under which such data will be processed and stored after being transferred to the above-mentioned entities.

Please note that if the European Commission has determined that the third country, territory or one or more specified sectors in that third country or international organization concerned provides an adequate level of personal data protection, the transfer must take place in the same manner as in the EEA. Please be informed that you can have access to the information as to the states in respect of which the decision of the European Commission has been taken, here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en.

In other cases, we take all necessary measures to ensure that your personal data is transferred to the recipient safely processing the data. The tools we use: a contract with a non-European recipient of personal data includes specific clauses for the secure processing of the data. In certain cases, we ask for your consent to transfer your data outside the Republic of Lithuania or the EEA.

DO WE APPLY AUTOMATED DECISION-MAKING OR PROFILING?

We do not normally use automated decision-making under Article 22 of the GDPR to initiate and execute contractual relationships. Should we apply this procedure in individual cases, we will inform you separately, if required by law.

We process your personal data in a partially automated way in order to assess certain personal aspects (hereinafter – Profiling). We use profiling, for example, when we are required by law to prevent money laundering or manage financial risk.

RIGHTS GUARANTEED TO YOU

We guarantee the implementation of these rights and the provision of any related information at your request or in case of your query:

In order to exercise your rights, please send us the request by e-mail privacy@aerotime.aero or directly coming to the Company by address Dariaus ir Girėno str. 21A, LT-02189 Vilnius, Lithuania.

Upon receipt of your request, we may ask you to provide proof of your identity or other identifying information to ensure that we are exercising your rights as a data subject and to prevent unauthorized disclosure of personal data or information to others who are not entitled to it. If we are unable to identify you, we will not be able to exercise your rights as a data subject.

We provide information about the processing of your personal data free of charge. If your request is unfounded, repetitive or disproportionate, we may charge a fee commensurate with our administrative costs.

Upon receipt of your request, we will respond to you within 30 calendar days of receipt of your claim and the due date for submission of all documents necessary to prepare the answer.

In exceptional circumstances, which may require us to have additional time, the deadline for replying may be extended for a further two months, depending on the complexity of the situation. In this case, it is mandatory to inform the Data Subject in writing about such extension within 1 (one) month from the receipt of the request and indicate the reasons for the delay. If we think we need to, we will stop the processing your personal data, except for storage, until your application is resolved. If you have legally waived your consent, we will immediately terminate the processing of your personal data and within no more than 30 calendar days, except in the cases provided for in this Privacy Policy and in the cases provided for by law when further processing of your personal data is binding on us by the legislation in force, the legal obligations we are facing, court judgements or binding instructions from the authorities. The response will be provided in the same way as your request was received.

By refusing to comply with your requirement, we will clearly indicate the grounds for such refusal.

If you disagree with our actions or the response to your request, you can complain to the competent state authority (the list of supervisory authorities by each EU countries: https://edpb.europa.eu/about-edpb/board/members_en). In all cases, we recommend that you contact us before making a formal complaint so that we can find the right solution.

WHAT HAPPENS IF OUR BUSINESS CHANGES HANDS?

We may, from time to time, expand or reduce the scope of our business operations and this may involve the sale and/or the transfer of control of all or part of our business. Any personal data that you have provided will, where it is relevant to any part of our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this notice, be permitted to use that data only for the same purposes for which it was originally collected by us.

Our Websites may contain links to other websites, which are not operated by us. We have no control over how your data is collected, stored, or used by such other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

SOCIAL NETWORKS

When you visit social networks, your personal data is processed by a specific social network, and we start processing your personal data when you visit us  on social networks. Through various social media channels, we want to introduce you to our wide range of services / products and exchange ideas and opinions with you on important topics.

Your personal data provided on the social network is processed for the following purposes:

Unless explicitly stated otherwise, the legal basis for data processing is Article 6 part 1 point (f) of the GDPR. Our legitimate interests are to be able to answer your messages or questions and analyze our availability on social networks, to present our products and services. To the extent that you wish to enter into a contractual relationship with us with your request, the legal basis for such processing is Article 6 part 1 point (b) of the GDPR.

If we intend to process your personal data for any other purpose not mentioned above, we will notify you prior to such processing.

Our pages on social networks are managed by specific social networks, so when you visit them, the processing of personal data is based on the social network privacy policies. With some social networks, depending on the social network policy, the purposes and scope of the processing, we are considered as joint data controllers.

Name of the social network and its Privacy PolicyPersonal Data we processPersonal Data we process as joint data controllers
Facebook You can read their privacy policy by clicking here: https://www.facebook.com/policy.php Your Facebook username, when you comment, react to the publication, share posts, write us messages;Your activities on our site, e.g. Your page views, duration statistics, query, comment information, and more. We use statistical information (visits to our website, range of contributions, visits and average video transmission times, information about the countries and cities from which our visitors come, age range, gender). We receive anonymous statistics from Facebook through their service. The data controllers’ agreement can be found here: https://www.facebook.com/legal/terms/page_controller_addendum]
Instagram You can read their privacy policy by clicking here: https://help.instagram.com/519522125107875/?helpref=uf_shareYour Instagram username, when you comment, react to the publication, share posts, share content in stories section, write us messages;Your activities on our site, e.g. Your page views, duration statistics, query, comment information, and more. We use statistical information (visits to our website, range of contributions, visits and average video transmission times, information about the countries and cities from which our visitors come, age range, gender). We receive anonymous statistics from Instagram through their service. The data controllers’ agreement can be found here: https://help.instagram.com/494561080557017/?helpref=hc_fnav
LinkedIn You can read their privacy policy by clicking here: https://www.linkedin.com/legal/privacy-policy Your LinkedIn username, when you comment, react to the publication, share posts, write us messages;Your location indicated on the personal account.Your activities on our site, e.g. Your page views, duration statistics, query, comment information, and more.We use statistical information (visits to our website, range of contributions, visits and average video transmission times, information about the countries and cities from which our visitors come, age range, gender). We receive anonymous statistics from LinkedIn through their service. The data controllers’ agreement can be found here: https://www.linkedin.com/legal/l/dpa
Twitter You can read their privacy policy by clicking here: https://twitter.com/en/privacy Your Twitter username, when you tweet, retweet (share) the tweet, quote, mention, write us messages;Your activities on our site, e.g. Your page views, duration statistics, query, comment information, and more.We use statistical information (visits to our website, range of contributions, visits and average video transmission times, information about the countries and cities from which our visitors come, age range, gender). We receive anonymous statistics from Twitter through their service. The data controllers’ agreement can be found here: https://gdpr.twitter.com/en/controller-to-controller-transfers.html

CHANGES TO OUR PRIVACY POLICY

We reserve a right to change this Privacy Policy unilaterally from time to time (for example, if the law changes). Any changes will be immediately posted on our websites. We recommend that you check this page regularly to keep up-to-date.

This Privacy Policy applies from the date it is posted on the Websites. Last review of the Privacy Policy: 20.04.2022. If you continue to use our services (such as the Website) after changing the terms of the Privacy Policy, you will be deemed to have read and understood the changed terms of the Privacy Policy.

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